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Executive, Laboratory Operations

The Singapore Centre for Environmental Life Sciences Engineering (SCELSE), a Research Centre of Excellence, Nanyang Technological University, is looking for Executive, Laboratory Operations. The Executive, Laboratory Operations, will be part of the Laboratory Management team, which oversees laboratory support operations, infrastructure and facilities management, and workplace safety & health, in this multi-disciplinary Research Centre of Excellence.

Responsibilities

  • Provide administrative support to procure services and liaise with vendors to implement preventive maintenance programmes for the core facilities and equipment (e.g., liquid handling instruments, water purification systems, centrifuges, etc…);
  • Provide day-to-day support for core equipment and facilities (e.g., -20°C& -80°C freezers, centrifuges, freeze dryers, fireboy burners, etc…), including basic routine in-house preventive maintenance, monitoring equipment operations & performance, basic troubleshooting, and liaising with vendors to address equipment faults;
  • Work closely with mentor to conduct monthly infrastructure & facilities inspections and follow-up with the corrective actions identified. Ensure proper documentation and record keeping;
  • Render assistance (to persons reporting the faults) and work closely with the contractors on matters relating to infrastructure and facilities faults and issues by following-up closely on the progress and outcomes of the corrective actions taken;
  • Work closely with mentors to formulate safe work procedures and work instructions for laboratory equipment;
  • Conduct basic in-house equipment training and assist with the maintenance of in-house equipment training register and training records;
  • Administer, monitor usage, and procure specialized research consumables and accessories;
  • Other laboratory operations administrative support, which may include, but is not limited to, queries on laboratory operational matter, receiving goods delivered to the workplace, etc…; and
  • Any other duties and improvement projects as assigned by the HOD.

Requirements

  • Good diploma in Biotechnology, Life Sciences, or related field;  
  • Technical knowledge of routines in a research laboratory environment gained through formal training or experience would be considered favorably.  
  • Possess the ability to take initiative, multi-task, work independently and is motivated to work in a highly collaborative environment;
  • Highly motivated to learn and to seek continuous improvement, with the ability to adapt well and quickly to changes;
  • Good interpersonal and communication skills in a multicultural and international environment; an
  • Proficient in Microsoft Office applications (e.g., Word, Excel and Access)

Interested candidates should submit their applications and current CV with the subject heading “Application for Excecutive, Laboratory Operations” to SCELSE-HR@ntu.edu.sg.


Executive, Secretary

The Singapore Centre for Environmental Life Sciences Engineering (SCELSE), a Research Centre of Excellence, Nanyang Technological University, is looking for Executive, Secretary. The Executive, Secretary, will provide secretarial & administrative support to key PIs in SCELSE Directorate Office.

Responsibilities

  • Ensure the smooth running of the overall administration and other activities.
  • Assist PIs to coordinate meetings. 
  • Preparation of various documents and correspondences i.e. reports, letters, emails, meeting minutes etc.
  • Manage the PIs schedules, travels, meetings (both internal and external).
  • Make travel reservations, including the booking of air tickets, accommodation, conference rooms, facilities, etc for PIs and visitors as needed.
  • Assist PIs with various claims processing.
  • Establish and maintain an excellent filing system which includes filing of confidential documents, project related documents which are highly confidential.
  • Coordinate visits for PIs and liaising with SCELSE event operational team and make full preparations for operational matters (such as seating plan, refreshments, supporting materials, etc.).
  • Coordinate the logistical arrangements associated with visits, such as drafting and sending of invitation to visitors, visiting staff, and seminar speakers.
  • Assist the PIs with the following administrative duties:-
    • Booking of transportation i.e. flight, taxi, etc.
    • Handle postage and courier matters
    • Handle the booking and setting-up of a meeting room for meetings/event
  • Other ad-hoc duties as assigned by the PIs.

Requirements

  • Diploma in Admin/Secretarial/Management 
  • At least 2-3 years’ experience academic in setting is preferred

  • Excellent command of English (both written and oral) is a must

  • Possess a positive mindset to learn and adjust according to the needs of organization

  • Able to work independently and as well as a team

  • Meticulous with excellent organisational skills

  • Proficient in MS Office applications

  • Able to multi-task and adhere to deadlines

  • Essential personal qualities include initiative, pro-active approach and good interpersonal skills

Interested candidates should submit their applications and current CV here.